Create your organization, invite your team, and post your first job in under 10 minutes.
This guide walks you through setting up HirePad from scratch. By the end, you'll have an organization, your first job posted, and your pipeline ready to go.
After signing up, you'll be prompted to create an organization. This is your team's home base in HirePad. Choose a name (usually your company name) and a URL slug.
You're automatically assigned the Owner role, which gives you full control over billing, settings, and team management.
Head to Settings > Team to invite colleagues. Each person gets one of three roles:
Recruiter seats count toward your plan limit. Hiring Manager and Interviewer seats are free and unlimited.
Go to Settings > Integrations and connect your Gmail or Outlook account. HirePad sends emails from your real address, so candidates see a familiar sender. All replies flow back into your unified inbox.
While you're in Integrations, connect Google Calendar or Outlook Calendar. This enables interview scheduling, availability detection, and automatic event creation.
Navigate to Jobs > New Job. Fill in the basics: title, department, location, and description. HirePad's AI can help generate a job description from a brief outline.
Set up your pipeline stages (or use the defaults: Applied, Screening, Interview, Offer, Hired) and configure a screening rubric if you want AI-powered candidate screening.
Go to Job Board to set up your branded careers page. Add your logo, choose colors, and select which jobs to display. You'll get a hosted URL you can share, or embed the board directly on your website.
You're ready. As candidates apply, they'll appear in your pipeline. Use the unified inbox to communicate, schedule interviews with a few clicks, and let AI screening handle the initial evaluation.