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Scheduling

Scheduling interviews

Book interviews with calendar sync, self-scheduling links, and panel coordination.

HirePad makes interview scheduling fast and painless. Connect your calendar, set your availability, and let candidates book themselves.

Connecting your calendar

Go to Settings > Integrations and connect Google Calendar or Outlook Calendar. HirePad reads your availability in real-time and blocks off times when you're busy.

You can connect multiple calendars if you manage availability across different accounts.

Scheduling an interview

From a candidate's profile or pipeline card, click Schedule Interview. You'll see:

  1. Interviewer selection for choosing who will conduct the interview
  2. Available time slots based on the interviewer's calendar
  3. Duration (30 min, 45 min, 60 min, or custom)
  4. Video conferencing auto-creates a Zoom, Meet, or Teams link
  5. Notes for any special instructions

Click a time slot to book it. HirePad sends calendar invites to both the interviewer and candidate.

Self-scheduling links

Instead of picking a time yourself, send the candidate a self-scheduling link. They'll see your available slots in their timezone and pick what works best.

To send a self-scheduling link:

  1. Click Schedule Interview on the candidate's profile
  2. Select Send self-scheduling link
  3. Choose the interviewer(s) and available windows
  4. HirePad emails the candidate with a booking link

Panel interviews

For interviews with multiple interviewers, HirePad finds overlapping availability across all participants. Only time slots where everyone is free are shown.

  1. Select multiple interviewers when scheduling
  2. HirePad cross-references all calendars
  3. Available slots are presented to you or the candidate

Buffer times

Set buffer times between interviews in Settings > Scheduling to avoid back-to-back bookings. For example, a 15-minute buffer ensures interviewers have time to write notes between sessions.

Rescheduling and cancellation

If plans change, reschedule or cancel directly from HirePad. All parties receive updated calendar invites automatically. Candidates can also reschedule via their self-scheduling link.